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UCSB COVID-19 Information Center is open weekdays
8 am to 4 pm
by email 

Important Updates to Faculty, Staff, and Students Covid-19 Vaccination Policy

The UC Office of the President has established the UC’s Vaccine Policy, which requires all UC employees and students to be vaccinated including boosters (additional doses after primary series) against the SARS-CoV-2 (COVID-19) virus or receive an approved exemption before they will be allowed in any UC facility or office. The policy also applies to any University programs that may be off-campus, including UC athletics and education abroad.

For vaccine questions:  |   FAQ's for Students / FAQ's for Employees

The UCOP policy accepts WHO-approved vaccines outside the US as compliant, as well as completion of a vaccination series as compliant, regardless of intervals.

How to Upload Your Proof of Vaccination

  • Log on to Patient Portal Gateway
  • Choose "medical clearances" on the left
  • Select “update” next to COVID-19 Immunizations
  • Take a picture of your vaccination card and upload the image
  • Verify the upload and if it looks ok, click "Looks Good"
  • Select “Add Immunization,” and enter the dates of your immunization(s) and the type of vaccine you had, choose "done" 

Finding Your Covid-19 Vaccination Record 


    • Students - can find it in PNC through the Patient Portal Gateway 
    • Staff & faculty - this feature is not yet available. 

    • The records are stored in a system called CAIR2. Below is what is posted on their website.
    • To get your records, fill out this ONLINE FORM

Note: must upload a current copy of a valid government-issued ID with a picture (e.g. current driver’s license/passport).

Exemption Forms and Process

The COVID-19 Vaccine Policy allows Medical Exemptions, Disability Accommodations, Religious Exceptions, or Temporary Deferrals (students only). Pregnant individuals may also request a deferral for the duration of the pregnancy. You will remain “noncompliant” until your request gets approved. Those that receive a vaccine exemption will be subject to special requirements such as increased surveillance testing.  Follow the steps below to request an exemption

Step 1: How to Request an Exemption (Students and Employees)

  • Login to the Patient Portal Gateway
  • Under Medical Clearances > - COVID-19 Exemption Request press the Update button
  • Read the form carefully and select the type of exemption being requested
  • Press Submit to send us your request
  • Regularly check your secure messages on Gateway and look for a message titled “COVID-19 Exception/Deferral Request Next Steps.”

Step 2: How to Submit Your Exemption Request Form (Students)

  • Find the appropriate request form in the secure message (Medical or Disability, Religious, etc.) (see below)
  • Download and complete the form as required and upload the completed form on the patient portal
  • To upload your completed form:
    • Login to the Patient Portal Gateway
    • Under Medical Clearances > Upload Immunization Forms press the Update button
    • Press the Upload button, choose the form to upload, press Looks Good, and Save


You will receive an email from our employee exemption processor Sedgwick Alliance with instructions on how to proceed.

Exemption Forms

Medical Exemption

Form for Medical Exemption or Disability Requests (students only).

Note: Your medical provider must sign and complete this form. Medical exemption requests will be evaluated by the Student Health Medical Director.

Religious Exception

Form to request a Religious Exception

Requests will be reviewed and it may take a few days for your compliance status to be updated.

Deferral Request

Form to Request a Deferral if you are pregnant.

Temporary Deferral Request

Form for Temporary Deferral Requests (students only).

Note: Please provide sufficient information on this form so that our staff can make an informed decision.

Now That I'm Vaccinated Can I Stop Testing? Yes

You need to provide proof of vaccination by uploading your information to the Student Health portal. NOTE: It must be two weeks post vaccine to qualify.

Where Can I Get a Vaccine?  

In California: register at My Turn | Outside of California:

This final policy replaces the interim policy.

The final COVID-19 vaccination policy is the product of a continued review of evidence from
medical studies concerning the dangerousness of COVID-19 as well as the safety and
effectiveness of vaccines for preventing infection, hospitalizations, and deaths from COVID-19,
and for reducing the spread of this deadly disease. The final policy is also the product of a
consultation with the UC community that began in April, which revealed strong support for
moving forward with a vaccination requirement now.
To maintain the health and well-being of the campus community and that of the general public,
the COVID-19 vaccination requirement applies not only to employees and students alike,
including faculty, academic appointees, staff, postdoctoral researchers, trainees, as a condition
of their physical access UC facilities, as well as in-person participation in UC programs that may
occur off-site (such as UC athletics programs or study abroad).
UC arrived at this policy after reviewing the safety and efficacy of the three vaccines approved
at the time by the Food and Drug Administration (FDA) for emergency use, and after
considering the severe risks presented by a virus that has killed more than 640,000 people in
the United States alone as well as the rise of variants that are more transmissible and more
virulent. Since then, FDA has licensed (fully approved) the Pfizer-BioNTech vaccine for
individuals age 16 and above.

This final policy takes effect immediately, with a systemwide deadline for submitting proof of
vaccination that depends on the location’s calendar. That deadline also applies to requests for
an allowable exception (on medical, disability, or religious grounds) or deferral (based on
The systemwide submittal deadline is two (2) weeks before the first day of Fall 2021 instruction
at any University campus or school; or September 1, 2021, for locations that do not operate on
an academic calendar (e.g., UCOP, ANR, medical centers, national laboratories). The submittal
deadline for students starting or returning to campus after Fall 2021 is no later than their first
date of instruction for the term when they first enroll.

The requirement to provide proof of COVID-19 vaccination (or to submit a request for exception
on medical, disability or religious grounds, or for a deferral based on pregnancy) takes effect for
all students as a condition of in-person access to UC locations or programs (even if not at a UC
location, such as athletics or study abroad program) two weeks prior to the first day of
UC COVID-19 Vaccination Policy
Student FAQs Updated September 3, 2021 Page 2 of 8
instruction at the campus or school in the fall 2021 academic term. All UC students participating
in UCDC, UCEAP or campus-based study abroad and exchange programs must comply with
their home campus COVID-19 vaccine verification process prior to their program start date. The
small number of students whose University programs are primarily remote would still need to
provide proof of full vaccination or (or submit a request for exception or deferral) before
returning to a campus.
The University continues to encourage all individuals to be vaccinated even if they will not be
on-site at UC locations this fall. Vaccination against the virus that causes COVID-19 is a critical
step for protecting the health and safety of our communities and ending the pandemic.

The policy requires all graduate, undergraduate and professional students, and other personnel,
who are accessing a UC facility or program in person to receive a COVID-19 vaccine, subject to
the allowable exceptions (on medical, disability, or religious grounds) or deferral (based on

UC encourages students and their families to look for opportunities near their homes to be
vaccinated, such as at local pharmacies. All people ages 12 and above across the United
States are now eligible to receive a vaccine. In California, you may also seek a vaccination
appointment online at or by calling 1-833-422-4255 Monday through Friday from
8 am to 8 pm or Saturday and Sunday from 8 am to 5 pm.
All locations that are campuses and medical centers will offer COVID-19 vaccination on-site or
maintain a list of nearby and accessible off-site locations offering vaccination to people covered
by this policy. This provision of the policy is not intended to restrict an individual’s choice of
provider but to maximize their access to the vaccine.

This is a permanent policy. Infectious disease experts anticipate that annual or more frequent
boosters will be necessary, and receipt of boosters will be required, consistent with product
labeling, in the same way that the initial vaccination is required by this policy and subject to the
same exceptions and deferrals.

A person is considered “fully” vaccinated” when two weeks have passed since they completed a
COVID-19 vaccine series (for example, 1 dose of the Janssen/J&J vaccine, or 2 doses within no
more than 12 weeks of the Moderna or Pfizer vaccine) as well as any boosters consistent with
manufacturer’s instructions and applicable agency approval, authorization, or listing.
UC COVID-19 Vaccination Policy
Student FAQs Updated September 3, 2021 Page 3 of 8

UC campuses already have systems in place for gathering immunization information, and those
platforms will be used for this requirement. Students will be required to enter dates of
vaccination and upload an image of their COVID-19 vaccination card through their Student
Health Services portals, where they also need to provide evidence of their other required
vaccinations. UC Student Health Services staff for each location will review and verify the
Individuals covered by this policy who seek an exception (on medical, disability, or religious
grounds) or deferral (during pregnancy) must complete the request form and submit it to their
location’s Responsible Office.
Model forms have been published with this final policy for adaptation or as-is use by each
location. Students should use the forms adopted by their campus. Details will be communicated
by each campus to its students. 

Yes. Requests for an exception based on a medical exemption, disability, or religious belief
Students whose requests are pending or have been granted will still be subject to special
requirements such as increased surveillance testing. Model forms have been published with this
final policy for adaptation or as-is use by each location. Students should use the forms adopted
by their campus. Details will be communicated by each campus to its students.

The University is required by law to offer reasonable accommodations to individuals who qualify
for an exception to the vaccination requirement based on their disabilities, as well as to
employees who object to vaccination based on their sincerely-held religious belief, practice, or
observance. A decision was made to apply the COVID-19 vaccine mandate consistently across
all groups of individuals covered by this policy. Vaccination against the virus that causes
COVID-19 is a critical step for protecting the health and safety of our communities and ending
the pandemic.

No, but, unless you work in a University health care facility, you are eligible for a deferral throughout your pregnancy until the time that you return to in-person work or instruction, as applicable, following pregnancy. You may also be eligible for a disability accommodation. It is
important to understand, however, the additional risks you and your baby will be exposed to if you contract COVID-19 during pregnancy:

  • According to the U.S. Centers for Disease Control and Prevention (CDC), “pregnant people and recently pregnant people are at increased risk for severe illness from COVID-19 when compared with non-pregnant people. Severe illness includes illness that requires hospitalization, intensive care, or a ventilator or special equipment to breathe, or illness that results in death. Additionally, pregnant people with COVID-19 are at increased risk of preterm birth and might be at increased risk of other adverse pregnancy outcomes compared with pregnant people without COVID-19.” By contrast, researchers have found that COVID-19 vaccination during pregnancy may protect babies from COVID-19 infection through the placenta before birth and through breastfeeding afterwards. 
  • A recent study performed by UC researchers concluded that risk of very preterm birth, which occurs at less than 32 weeks of gestation, was 60 percent higher for people infected with COVID-19 at some point in their pregnancy, while the risk of giving birth at less than 37 weeks (all preterm births) was 40 percent higher in those with infection. For those who also had hypertension, diabetes and/or obesity as well as COVID-19, the risk of preterm birth rose 160 percent. There is currently no evidence that any vaccines, including COVID-19 vaccines, cause female or male fertility problems. 
  • Accordingly, American College of Obstetricians and Gynecologists (ACOG) recommends that all eligible individuals, including those who are pregnant or lactating, be vaccinated. The University strongly supports vaccination for all students, trainees, personnel, and patients who do not have contraindications to one of the vaccines. Note: those who work in University health facilities or clinics are subject to an order issued in early August by the California Department of Public Health that does not allow for exceptions or deferrals based on pregnancy, and therefore must have their first dose of a one-dose COVID-19 regimen or their second dose of a two-dose COVID-19 regimen by September 30, 2021