University of California, Santa Barbara
   

Medical Records

In light of the COVID-19 pandemic, we will not be charging patients for medical records.

INSTRUCTIONS FOR SUBMITTING YOUR MEDICAL RECORDS TO UCSB:

You may send your medical records by scanning them and emailing them to:  SHSMedicalRecords@sa.ucsb.edu

INSTRUCTIONS FOR GETTING A COPY OF YOUR MEDICAL RECORDS:

If you’d like to have your medical records sent to you, a medical facility, doctor’s office, or any other party, you MUST download the Patient Authorization To Release Records form. This form is also available at the Information Desk located in the Student Health lobby.

Where do I submit my request?

This request must be submitted with your signature via mail, fax, in person, or a scanned copy by:

Email:  SHSRecordsRequest@sa.ucsb.edu

By Mail: University of California, Student Health, Medical Records Department, Santa Barbara, CA 93106-7002

Fax:   (805) 893-2758

In person at Student Health: Information Desk in lobby

Frequently Asked Questions:

1.  Does this cost money?

  • If we send your records to a doctor’s office, medical facility, hospital or school there is no fee.
  • If you only want your immunization records, there is no fee.
  • Otherwise the fee schedule is as follows:
    • 1 – 5 Documents = No Charge
    • 6 – 25 Documents = $10
    • 26 – 50 Documents = $15
    • 51 – 100 Documents = $25
    • $5.00 Additional for every 25 Documents over 100 Documents
  • All fees must be paid in advance by credit card or check (Payable to the UC Regents).
  • We can not accept cash
  • Rush requests (1-3 days) will be charged an additional $10


2.  How long will it take to get my medical records?

  • Plan on 15 days for processing your request. If you have a deadline to meet, please write it on the first page of  your request.
  • If you are a registered student and have questions about a request you’ve already submitted, you must log into the Gateway to email the Medical Records office.
  • If you are NOT a registered student and have questions about a request you’ve already submitted, send an email to our medical records department.